Document and spreadsheet application usage: an early indicator of database requirements

When a new business proprietorship begins, at the earliest stages, the business record keeping requirements includes only documents. In this first step toward a custom designed database solution, essential documents like invoices and accounts payable records verify necessary business activities.

Immediately following, in the second evolutionary step toward a custom database design, one or more spreadsheets more efficiently record history of financial transactions and allow better analysis.

Once multiple spreadsheet files exist, the third and final step toward adoption of a custom designed database solution must come about. At this point, if the business is to grow, it must make use of a more efficient, more reliable and improved database management system.

But a ’one size fits all’ approach does not optimize record keeping and management of. What is needed? A custom designed approach shall match existing business processes with a custom-built application. So, at stage three, the custom designed database application exists and functions.

However, as the business changes, the application must be adapted to fit. That is why, technical support agreements, regular updates and improvements presage step four. This support arrangement, step four of the custom-designment database solution lifecycle enhances the data management capabilities of the growing enterprise. This database system shall be maintained to keep pace with business requirements. This is the outline of a four-step evolutionary process that leads to continuous support and adaption of the customized database.